Workflow Monitor

If you are a monitor for a workflow, you can see and take action on any items in that workflow as long as they are still active.

Typically this list will show tasks items similar to the My Tasks page, but items in other workflow states may also appear here (example: waiting for a timer to complete).

The workflow monitor section can be separated into the following areas:

Tools

Task	Description
Workflow Selector	Use to filter the item list by workflow. Changing to a different workflow will automatically updates the item list. Only workflows that you are a monitor of will be shown in the list. There is a top refresh button that refreshes the main workflow list.
Pager	The pager control shows the number of pages that are available for the current list. It improves response performance by showing only 100 items at once. At anytime you can refresh the current list by clicking on the button.
Show	Clicking on the Show button will display a menu that allows you to filter the list by each column. Different column types will have different filter options available.
Open as Group ass	Click to open selected items together under the same group tab within the viewer.
Cancel items	Click to cancel the selected items from the workflow.
Change task assignment.	For items that have a task associated with it, you can choose what user to change/apply assignment for the selected (checked) items.

Item List

The item list include 3 main column types: the task info, workflow info, and file info.

Column	Description
Selection Box	You can select more than one items to perform a given action. Select the checkbox to the left of the file and then perform the action. To remove the selection, click the checkbox again.
!	Indicates the level of importance. A flag displays in this column to indicate an escalated task.
Task name	The name of the current workflow task (if applicable) for this file.
Task created	The time the task was generated if applicable.
Assigned user	The currently assigned user for the task if applicable.
File	The name of the associated file in the workflow. Click this name link to view the document.
Started	The date and time this file was submitted to workflow.
Updated	The date and time the workflow has processed a step.
Progress	The current workflow status or step name. Click this link to view the workflow history.
Doctype	The document type for this file.
File index columns	If the file has any index values they are displayed as additional columns in the items list.